Committee Job Descriptions

RAG President

“The RAG President eats, drinks and sleeps RAG.”

They chair committee meetings, oversee RAG’s diverse range of projects and events, assist with running all areas of RAG, and they are responsible for ensuring that RAG’s creative ideas turn into real, successful events and projects! It is also the role of the President to direct overall strategy, identify any areas of weakness and make RAG bigger, and better than before! You need to be motivated, enthusiastic and well-organised, balancing assertiveness with careful consideration of your team’s needs.

I’ve been involved in RAG since Michaelmas
first year and have been involved in loads of events, and have loved every
single one.”

The RAG President leads RAG’s Executive and General Committees, keeping an eye on everything that’s going on. They work closely with every member of the committee throughout the year and support the VPs with appointing event teams, sub-committees and engagement across the university. RAG President is a key role in bridging the gap between SU staff and sabbs and the student-led committee to make sure everyone is working as well as they can be! An important part of the role is just making sure that you know everything that’s going on – and that everyone else knows what they need to!

“Running for President was the best decision I’ve ever made. Despite the stress that running RAG can bring, I wouldn’t change it for anything and I can’t imagine myself doing anything else with my time (degree included!)”

An incredible opportunity to lead a diverse range of events, projects and initiatives, as well as developing a growing but established organisation. As the head of such a large committee, you’re supported by some of the best people in Oxford and can make a real, lasting change in the direction of RAG and student fundraising in Oxford. You develop skills you didn’t know you had whilst making a real difference.

 

  • Chair RAG Executive Committee and General Committee meetings
  • Directly manage RAG Vice Presidents and sub-committee heads
  • Work closely with RAG Coordinator and VP C&C to ensure clear communication between committee and SU
  • Develop Strategic Plans for each area of RAG
  • Evaluate Success of Projects, Events and other RAG Initiatives
  • Promote the RAG Brand within the University and represent RAG externally
  • Coordinate RAG Teams/Officers and connect them externally to create positive outcomes.
  • Develop new projects and initiatives to continue to grow RAG

 

 

  • Experience leading a team
  • Assertiveness, with consideration and awareness of your team’s constraints
  • General organisation
  • Ability to motivate
  • Long term planning
  • Commitment to carrying out RAG’s Mission Statement

 

“Being president basically means being involved
in all parts of RAG: from the day to day overseeing of events and projects, to
developing overall RAG strategy, to chairing meetings and generally managing /
helping out committee. 

There are so many things I love about the whole
RAG package, of raising 10s of thousands for charities by putting on a whole
range of fun and original events and challenges, all with a fantastic team! “

Lowenna

RAG President, 2018-19

VP (Communications)

The RAG VP Communications (Comms) is RAG’s keystone, managing communication and logistics inside RAG as well as managing RAG’s external media presence. You’ll be organising and minuting RAG’s Executive and General Committee meetings, ensuring that every member of the team knows what they are expected to do and by when. You’re responsible for ensuring that the team at large communicate well, and that different parts of the RAG machine know what other parts are up to. You’ll organise and oversee events that encourage the cooperation, dialogue and all round camaraderie of the different branches of RAG. As well as managing internal communication, you’ll be the driving force behind marketing and external communication with students, charities and other partner organisations.

The VP Comms directly manages the Publicity Officer, Charities Liaison Officer and the Digital Design Officer, ensuring that they all present a consistent brand and message across all media channels for every event, project and otherwise. The VP Comms reports directly to the RAG President and is part of the Executive Committee which sets RAG’s long term strategy.

“The role is so much fun and champions the right balance between being responsible for a large organisation as well as being present in the smaller workings and running of events.”

 

You’ll get to develop RAG’s branding, manage a small team, enhance your organisation skills and be the keystone in a fantastic organisation. Through marketing, committee socials and the freshers fair, you have the opportunity to inspire thousands of students to get involved with RAG and charity work.

 

 

  • Directly manage the Communications Officers (Publicity Officer, Charities Liaison Officer and Digital Design Officer).
  • Manage professional recruitment and retention of volunteers
  • Meet with the Communications Officers regularly to coordinate between media channels
  • Minute Executive Committee and General Committee Meetings, which includes clear directions from each meeting to relevant officers
  • Manage the RAG Mailing List and associated mail outs
  • Coordinate with events and projects on marketing strategy
  • Coordinate with RAG Coordinator to develop RAG website content
  • Organise RAG’s involvement in the annual Freshers Fair
  • Organise a variety of social events for RAG committee members, both drinking and non-drinking events.

 

 

  • Excellent attention to detail
  • Good interpersonal communication skills
  • Good time management and promptness with communications
  • Awareness of brand management and development
  • Some experience of leading small teams
  • Proactive approach to coordinating
  • Experience writing newsletters preferred
  • Knowledge of social media platforms and website design desirable

 

And
my favourite part of being VP Comms? Going wild on a £4 snack budget each week
for our General meetings. These General Meetings (Tuesdays, 2pm) are open for
all, by the way, so do swing by the Oxford SU if you want to talk charity over
some tasty treats!

Maddy

RAG VP (Comms), 2018-19

VP (Events)

The RAG VP (Events) focuses on supporting Events Teams and developing the portfolio of Events throughout the year.
They directly manage the Event Team Leaders, ensuring their plans are realistic and on budget to increase RAG’s fundraising profits and to further RAG’s mission. They support teams when there are challenges with an event, drawing on the skills and experience of the rest of the RAG team to ensure success. They evaluate events against RAG’s key aims and are responsible for ensuring that unsuccessful events are fully scrutinised so that RAG continues to grow with a strong portfolio of consistently successful and innovative events.


The VP events directly manages Event Leaders and supports them to deliver events that both run smoothly and raise significant amounts of money for our charities. The VP Events reports directly to the RAG President and is part of the Executive Committee which sets RAG’s long term strategy.

The great reward is responsibility for an unrivalled variety of events, opportunities to devise and plan new fundraising projects, and working with a large group of committed, enthusiastic students from across the university, all whilst fundraising huge amounts for charitable causes.

 

  • Determine, in consultation with Executive Committee, events to run each term
  • Recruit Events Teams leaders and team members
  • Directly manage Events Team Leaders
  • Provide resources to, and provide support to, Events Teams
  • Produce detailed evaluations of each Event
  • Deliver termly training sessions for Events Teams

 

 

  • Previous experience of managing events is essential
  • Solid time management skills
  • Proactive attitude to implementing projects to completion
  • Creative approach to developing events and projects
  • Some experience of handling difficult team situations is desirable
  • Good evaluation skills

 

The VP Events role is fab! I decide when and which events take place, recruit teams, guide and assist team leaders and work with the wider RAG committee to ensure that RAG raises as much money as possible!

VP Events is a great way to be on the exec committee whilst being fully engaged and invested in the RAG events.

Jenny

RAG VP (Events), 2018-19

VP (Finance)

The RAG’s VP (Finance) is responsible for working with the RAG Coordinator to help manage RAG’s income and expenditure. The VP (Finance) supports the VP (Events) to produce budgets for each event and supports Event Teams to stick to said budgets. They are also responsible for overseeing sponsorship from companies and selling RAG’s advertising products.  They will oversee sponsorship officers, helping to negotiate larger deals.  They will be leading discussion around how RAG can make more money with its resources, and planning how to best use RAG funds to invest for the future.

The VP Finance works with the RAG coordinator to help the sub-committee treasurers as well as the sponsorship and raids officers, supporting them to deliver their work successfully as well as ensuring they comply by all of OxfordSU’s and RAG’s financial procedures.

The VP Finance reports directly to the RAG President and is part of the Executive Committee which sets RAG’s long term strategy.

For an insight into charity fundraising, working with team members across RAG to support the financial success of RAG’s fundraising efforts, as well as managing and developing the financial process of RAG’s different teams. You’ll also get to lead on securing sponsorship partners for RAG’s work.

 

  • Lead discussion for how RAG can best invest for the future
  • Approve small expenses/expenditure
  • Assist Events Teams with budgeting
  • Directly manage Sponsorship Officers and Raids Officers
  • Develop sponsorship strategy and coordinate sponsorship team
  • Coordinate with events and large projects to ensure all transactions, online or offline comply with RAG and Oxford SU financial procedures
  • Manage/ Source ticketing platform
  • Count and bank any money that comes in as Cash

 

  • Experience of handling budgets and finances

 

  • Planning and general organisation skills
  • Some sponsorship experience preferable but not essential
  • Good record keeping skills
  • Good use of excel spreadsheets

This
year I’m really looking forward to the ball in Michaelmas and also Garden Party
at the end of Trinity.

Ben

RAG VP (Finance), 2018-19

VP (Engagement)

At its core, the RAG VP (Engagement) is responsible for encouraging fundraising in the University and amongst students who may not engage with RAG’s other events and projects. They organise cross-campus fundraisers such as Movember, Oxmas Jumpers & Blind Date. They also collaborate with Colleges and other University clubs/societies to organise fundraising events and projects outside of RAG. The VP (Engagement) oversees the Undergraduate and Graduate Reps Liaison Officers to maintain a network of Common Room Reps and provide them with abundant physical and online resources, training and networking opportunities.

The VP Engagement works closely with the Undergraduate and Graduate Reps Liaison Officers to support Common Room Charity Reps in their charitable projects and provide them with a reliable point of contact for resources, advice and networking opportunities with other reps. They also work with the Reps Liaison Officers in the delivery of RAG’s cross-campus fundraisers such as Blind Date and Oxmas Jumpers. The VP Engagement should be a prominent figure in the University’s charity scene, being able to offer advice to any student club/society on how they can get involved with fundraising. The VP Engagement reports directly to the RAG President and is part of the Executive Committee which sets RAG’s long-term strategy.

“It’s great experience: developing new strategies to get more people involved with fundraising.”

You’ll need to think outside the box and explore what’s out there to come up with new ideas. It’s also an opportunity to meet new people from across the University whilst raising money for great causes. You’ll have the opportunity to support a diverse range of people running a diverse range of projects.

 

  • Develop new strategies to engage students in taking an active role in fundraising and act as a point of contact for any student wishing to do this.
  • Liaise with Oxford-based societies, for the organisation of collaborative fundraising events, and the promotion of RAG within the student community.
  • Work with the Oxford SU VP C&C to liaise with charitable Oxford-based student organisations on collaborative projects and campaigns.
  • Organise cross-campus fundraisers such as Movember, RAG Blind Date and Oxmas Jumpers.
  • Assist the Undergraduate and Graduate Reps Liaison Officers and VP C&C in the delivery of twice termly meetings with College Charity Representatives, in collaboration with the Oxford Hub.
  • Seek (by direct communication with college reps/student bodies) feedback to further student (graduate and undergraduate) participation in RAG and advise the rest of the Executive Committee on this.

 

 

 

  • Creative approach to developing fundraising strategies
  • Approachable and eager to provide advice and resources
  • Flexible and adaptive
  • Strong interpersonal communication skills
  • Ability to create positive and collaborative working relationships

 

 

Run for VP Engagement if you want to develop your leadership, strategic thinking, organisational and interpersonal skills as part of a dynamic team of people!

Tiger

RAG VP (Engagement), 2018-19

VP (Projects)

The RAG VP Projects is be responsible for 3rd party challenge events and excursions, as well as supporting the RAG Casino and RAG Ball. They are responsible for developing an effective system of recruitment for event/excursion participants, supporting the work of the Challenges Officer. They manage the relationship between RAG and the 3rd party stakeholders, working closely with the RAG Coordinator to negotiate contracts and agreements with those stakeholders. They are also responsible for maintaining a strong communicative link between the RAG Ball, RAG Casino and RAG Executive Committees, providing a developmental role to the Casino and Ball.

The VP Projects directly manages the Challenges Officer and the Casino Managers and works closely with the RAG President and RAG Coordinator to secure partnerships with external service providers. The VP Projects also works closely with the RAG Ball President to support their work, and serves as a representative of the RAG Executive Committee to this team. The VP Projects reports directly to the RAG President and is part of the Executive Committee which sets RAG’s long term strategy.

You will get a fantastic opportunity to hone your organisational and networking skills, developing a range of relationships with varied stakeholders as well as managing the logistics of different events. You would also be able to devise fresh and innovative new challenges with similarly innovative fundraising models to complement the RAG portfolio. Additionally you’ll be working with established projects and using that innovative approach to rebrand and reshape them.

 

  • Directly manage the Challenges Officer and Casino Managers to deliver quality events and projects
  • Attend all RAG Ball and Casino Executive meetings, reporting to the RAG Executive Committee on their progress and development
  • Work with the RAG President and RAG Coordinator to secure long term substantial partnerships with external service providers as well as maintain existing 3rd party relationships
  • Develop RAG’s portfolio of external projects, with a view to engaging more students and producing greater fundraising profits
  • Negotiating agreements with 3rd parties, working with the RAG Coordinator to approve them
  • Work with other relevant members of the RAG family to recruit participants and leaders for projects.

 

 

  • Some experience of managing a small team
  • Negotiation skills
  • Good long-term planning skills and promotional skills
  • Strong interpersonal communication skills
  • Proactive attitude to the support and development of those you are managing

 

Challenges are such an important part of the RAG
portfolio, as they significantly contribute to the fundraising total, so it was
a really rewarding role to take on.

Jessie

RAG VP (Projects), 2018-19

General Committee: 


Sponsorship Officers

You’ll be responsible for devising a sponsorship proposal, and delivering significant sponsorship to RAG through connecting with a diverse range of organisations.

You’ll be directly managed by the RAG Vice President (Finance) who will assist you in carrying out your work, and will provide you with guidance and advice. You’ll be part of the wider RAG General Committee, who meet weekly to discuss progress on events, projects and development.

RAG is a growing and increasingly professional organisation, employing permanent members of staff and investing for the future. You’ll be driving the development and sale of substantial marketing and partnership products, securing RAG’s future as a central part of Oxford student experience while building corporate relations skills and business planning. 

These roles can be filled by up to four individuals with a maximum of one Local Sponsorship Officer and three Corporate Sponsorship Officers. The former works largely with local businesses to organise prizes for our events, while the latter work with national and international firms to arrange larger and more long-term sponsorship deals. You may all also be consulted to assist sponsorship on a specific RAG event, such as the RAG Ball.

 

  • Developing a persuasive sponsorship package for potential financial sponsors
  • Developing a persuasive supporter package for potential non-financial supporters
  • Drafting and delivering email/ phone/letter correspondence to potential sponsors/supporters
  • Working with the VP Finance to identify target sponsors/ supporters
  • Working with the VP Finance and events/projects teams to tailor sponsorship proposals for their events/projects

 


 

  • Persuasive writing skills
  • Good existing contacts preferred
  • Proactive approach
  • Some experience of sales desirable.

 

“We’re looking forward to the opportunity to
correspond with companies and subsequently help achieve the sponsorship
required for a meaningful impact”

Luke and Oscar

RAG Sponsorship Officers, 2018-19

Raids Officer

You’ll organise RAG’s street collections in Oxford and elsewhere, leading volunteers, working with city councils and developing new ways to attract those volunteers.

You’ll be directly managed by the RAG Vice President (Finance) who will assist you in carrying out your work, and will provide you with guidance and advice. You’ll be part of the wider RAG General Committee, who meet weekly to discuss progress on events, projects and development.

As Raids Officer you’ll get to improve your volunteer management skills, as well as communication skills working with a variety of stakeholders. Being part of RAG’s public face, you’ll get to develop a sense of public relations and RAG’s brand. Raiding is also really really fun!

 

  • Secure street collection permits from the Oxford City Council
  •  Recruit and manage raids volunteers
  •  Organise and deliver non-Oxford ‘Megaraids’, providing incentives for volunteers to attend
  • Counting raids monies and working with VP Finance to record money in
  • Work with Charities Liaison Officer to maintain good relationships with partner charities

 


 

  • Experience of working with volunteers
  •  Careful management of cash
  •  Enthusiastic and approachable
  •  General organisation skills and motivational approach to recruitment

 

Raids are a really important part of RAG: not only do you get to engage with Oxford’s residents and help break down that bad old town/gown divide, but you get to learn a load about working with organisations like the City Council and the University to organise public fundraising events.

Reps Liaison Officers

The Reps Liaison Officers support the JCR and MCR Charity Reps in Oxford colleges to encourage and support fundraising projects. They build and maintain a network of charity reps and provide them with abundant
physical and online resources, training and networking opportunities, as well as encourage their involvement in RAG’s 
cross-campus fundraisers such as Blind Date and Oxmas Jumpers.

There are two Reps Liaison Officers, one supporting undergraduates and the other supporting graduates in their fundraising efforts for RAG and other charities.

You’ll be directly managed by the RAG Vice President (Engagement) who will assist you in carrying out your work, and will provide you with guidance and advice. You will support  Common Room Charity Reps in their charitable projects and provide them with a reliable point of contact for resources, advice and networking opportunities with other reps. You’ll be part of the wider RAG General Committee, who meet weekly to discuss progress on events, projects and development. 

You’ll have the opportunity to support
a diverse range of people running a diverse range of projects. You will be key in increasing RAG support across the university as well as in making students’ fundraising projects as successful as possible.

 

  • Act as a point of contact for any student wishing to take an active role in fundraising
  • Assist the VP (Engagement) in the organisation of cross-campus fundraisers such as Movember, RAG Blind Date and Oxmas Jumpers.
  • Work with the Oxford SU VP C&C in the delivery of twice termly meetings with College Charity Representatives
  • Seek (by direct communication with college reps/student bodies) feedback to further student (graduate and undergraduate) participation in RAG

 

 


 

  • Good communication skills
  • Organisation skills
  • Networking skills

 

 

 

  • Approachable and eager to provide advice and resources

 

 

“My main task is to be the binding link between
all the college charity reps and RAG, as the university-wide charity society. “


Celin

Charity Reps Officer – 2018-2019

Charity Liaison Officer

This role is to communicate with our elected charities as well as with other charity partners and ensure our relationship with charities remains strong.

You’ll be directly managed by the RAG Vice President (Communications) who will assist you in carrying out your work, and will provide you with guidance and advice. You’ll be part of the wider RAG General Committee, who meet weekly to discuss progress on events, projects and development.

You’ll get to forge partnerships with a range of different national, international and local charities who support RAG, getting a great insight into working with people in the Charity Sector, building contacts within the sector and developing your communication skills.

 

  • Maintaining relationships with RAG’s charities
  • Regularly updating our charities about our activities.
  • Working with Raids Officer to maintain relationships with other partner charities
  • Working with the VP Comms to produce effective promotion for the RAG Charity Ballot
  • Engage charities with the RAG Charity Ballot and provide them with key information
  • Organising an annual meeting between the RAG committee and RAG charities

 

 

  • Good communication skills
  • Organisation skills
  • Networking skills
  • Experience writing formal e-mails preferred

 

“I’ve been in awe of how many fundraising projects RAG have led all year round, offering endless oppurtinities for fun ways to get engaged with fundraising. I’m excited to play my part in this by widening visibility and accessibility of RAG charities amongst the student body. “

Steph

RAG Charity Liaison Officer, 2018-19

Publicity Officer

You’ll be responsible for the management of RAG’s social media presence, devising new ways of engaging students and others while developing the professionalism of the operation.

You’ll be directly managed by the RAG Vice President (Communications) who will assist you in carrying out your work, and will provide you with guidance and advice. You’ll be part of the wider RAG General Committee, who meet weekly to discuss progress on events, projects and development.

RAG has a strong and broad social media presence, which you’ll get to develop further, giving you the opportunity to build your conventional and viral marketing skills on a professionally run platform.

 

  • Scheduling and producing social media content across different channels
  • Ensuring uniform branding across all channels
  • Developing innovative methods of utilising social media to engage more students
  • Producing a termly publicity timeline

 


 

  • Good communication skills
  •  Networking skills
  • Organisation skills
  •  Strong social media presence preferred

 

“I got
involved with RAG because I am a creative person, who loves using social media
and wanted to help make a positive impact by helping to inspire students to
fundraise for charity and to support student fundraising initiatives through
RAG’s social media platform.”

Jemma

RAG Publicity Officer, 2018-19

Digital Design Officer

The Digital Design Officer is responsible for creating posters and all sorts of other print and digital promotional material for RAG.

You’ll be directly managed by the RAG Vice President (Communications) who will assist you in carrying out your work, and will provide you with guidance and advice. You’ll be part of the wider RAG General Committee, who meet weekly to discuss progress on events, projects and development.

Working with events and projects throughout the RAG family, you’ll get to produce cohesive and uniform branding across RAG’s operation – honing your graphic design skills, while being provided professional training and guidance by Oxford SU’s in-house graphic design and communications team.

 

  • Producing graphics for social media channels and online newsletters
  •  Producing graphics for print media
  •  Working with VP Comms and Oxford SU Comms Team to ensure uniform branding across RAG channels

 


 

  • Experience of producing digital graphics preferred
  • Creative design skills
  •  Confidence in handling digital design software

 

Basically, I do the arty
stuff like creating event graphics and I’m currently working on redesigning the
logo but you don’t have to have any experience in Graphic Design as the Oxford SU can train you up!


Jo 


Graphic Design Officer – 2018-2019

Challenges Officer

You’ll be responsible for determining, organising and executing sponsored challenge events in RAG’s calendar, recruiting team leaders and supporting participants.

You’ll be directly managed by the RAG Vice President (Projects) who will assist you in carrying out your work, and will provide you with guidance and advice. You’ll be part of the wider RAG General Committee, who meet weekly to discuss progress on events, projects and development.

Challenges are a central part of RAG’s growing portfolio, and you’ll be central to the recruitment and execution of each challenge event, developing organisation, marketing and management skills throughout your work.

 

  • Recruit team leaders for each challenge event
  • Set up and deliver information evenings across the university for Challenges
  • Produce resources for participants to fundraise effectively
  • Work with 3rd party service providers producing trip logistics
  • Secure free places on trip as part of agreement with 3rd party providers for team leaders

 

 


 

  • Experience of working with volunteers
  • Experience of sponsored challenge events preferred
  • General organisational skills
  • Promotional or marketing skills

 

 

“Challenges are a really fun way to get involved
with RAG and are a great way to meet new people and take part in adventurous
activities, plus our challenges each raising thousands of pounds for our
amazing RAG partner charities.”

Ben

RAG Challenges Officer, 2018-2019